Switch Company Secretary in Hong Kong
A company secretary change should transfer the complete statutory record, open deadlines and authority to act without leaving a gap between providers.
Prepare before giving notice
Review the current engagement, notice period, outstanding invoices, document-release terms and any corporate work already in progress. Confirm the intended effective date with the incoming provider before fixing the outgoing date.
Create a deadline list covering the annual return, Business Registration renewal, tax correspondence, corporate changes and any filing awaiting signatures or supporting evidence.
- Current statutory registers and company records
- Recent annual returns, forms, resolutions and filing receipts
- Outstanding deadlines, correspondence and corporate changes
- Authorised instruction contacts and approval arrangements
Control the handover documents
The transfer should cover incorporation documents, Articles of Association, registers, minutes or written resolutions, filed forms, certificates, significant-controller records and any secure document index maintained for the company.
The company should record what was requested, what was received, the version or effective date and any missing item. Do not assume that a public filing history replaces the internal statutory record.
Confirm scope, fees and the first review
JumpPlus's Standard named company secretary service is HK$2,520 per year. Government fees, corrections, overdue matters, additional filings, corporate changes and exceptional handover work are confirmed separately in writing.
After appointment, reconcile the transferred record against current directors, shareholders, registered office, share capital, significant controllers and filing dates. The first review should identify gaps and assign an owner and due date to each action.
Common questions
Can a Hong Kong company change its company secretary?
Yes. The company should complete the required approval, filing and records handover with clear outgoing and incoming appointment dates.
What records should the outgoing provider release?
The handover should cover the company's statutory records, filed forms, resolutions, certificates, deadline information and pending work held for the company.
Is the handover included in the HK$2,520 annual fee?
HK$2,520 is the annual named company secretary service fee. Transition work, missing-record reconstruction, corrections and additional filings are confirmed separately in writing.
Related services and guides
Official references
Companies Registry FAQs for directors and company secretariesCompanies Registry annual return FAQs
Government charges and statutory requirements can change. The current written quotation and the relevant authority should be checked before a filing or purchase.
Treat the provider change as a controlled records handover
A company secretary change should transfer the complete statutory record, open deadlines and authority to act without leaving a gap between providers.