- Acting as the named company secretary
- Maintaining the statutory records within the standard appointment
- Preparing the annual return (NAR1)
- Equivalent to HK$210 per month, billed annually
- NAR1 government filing fee: HK$105, charged separately
- Business Registration government fee: HK$2,350, charged separately
- Additional filings and corporate changes confirmed in writing
Company Secretary Services in Hong Kong
Appointment as the named company secretary for a Hong Kong company, with annual government charges and additional filing work clearly separated.
HK$2,520/year (HK$210/month)
TCSP Licence TC009443
Written quote before work begins
Usually replies within 1 business day
Moving Beyond
The Basics
We provide other value-added services in an end-to-end approach to let you focus on your ambitions to grow the business:
- Accounting and auditing
- Bank account opening
- Bookkeeping
- Tax filing
- Trademark registration
- Payroll
- Visa Application
Clear scope before work starts
Pricing basis
The Standard service is HK$2,520 per year and includes the named company secretary appointment, statutory-record maintenance within the standard scope and NAR1 preparation. Government fees and additional corporate work are separate.
Before work begins
The written quotation confirms deliverables, service limits, external costs and the appointment start date.
Keep company records and filing responsibilities clear
Company-secretarial support is most effective when statutory records, filing dates, corporate changes and approval responsibilities are managed as one continuing calendar.
Create a compliance calendar
List recurring filings, business-registration renewal, meeting or resolution requirements and internal review dates. Assign one company contact who can approve documents and answer ownership or director questions.
Maintain source records
Keep incorporation documents, registers, resolutions, share records and filed forms in an organised company record. Notify the secretary before changes are implemented so the correct documents and sequence can be checked.
Separate advice from administration
Confirm whether the engagement covers document preparation and filing only or also includes legal, tax or accounting advice. Specialist conclusions should be obtained from the appropriately qualified adviser.
Make provider changes orderly
A handover should identify outstanding filings, pending changes, statutory records, access credentials and original documents. Confirm responsibilities and effective dates with both the outgoing and incoming provider.
Questions to ask before appointment
- Request a written list of recurring work, event-based charges and response expectations.
- Confirm who monitors deadlines and who remains responsible for management approval.
- Read the Hong Kong company secretary guide for the full decision framework.
Manage recurring filings and event-driven company changes
Company-secretarial work combines a predictable annual calendar with changes that arise from real business decisions.
A single source of company information
Maintain one current record of directors, shareholders, significant controllers, registered office, business registration, share capital and contact details. Supporting resolutions, forms and evidence should be indexed to the change they document. When management, accountants, banks and the company secretary work from different versions, even a simple update can create inconsistent filings and avoidable correction work.
Instructions before implementation
Tell the company secretary about a planned change before signing contracts, issuing shares, changing officers or updating an address. The required approvals, sequence, effective date and filing deadline can then be checked. The company should identify who may issue instructions and who approves final documents, especially when several founders or group companies are involved.
An effective annual and event-based workflow
Record intake
Review incorporation records, registers, prior filings, outstanding matters and the next recurring deadlines at the start of the appointment.
Calendar control
Maintain filing and renewal dates together with internal preparation and approval dates, leaving time to resolve missing information.
Change management
Open a task for each corporate change, document the instruction, approvals, forms, submission evidence and final updated record.
Periodic review
Reconcile the statutory record with management information and confirm that pending decisions or correspondence have not been overlooked.
What the appointment should clarify
Recurring duties
List annual returns, renewals, record maintenance and routine reminders included in the regular service.
Event-based work
State charges and lead times for officer, shareholder, capital, address, name and other corporate changes.
Specialist conclusions
Separate company administration from legal, tax, audit and other professional advice requiring the relevant qualification.
What good delivery should produce
Records that agree everywhere
The statutory registers, filed forms, resolutions and management information should describe the same current company position. Differences should be investigated promptly instead of being carried into the next annual filing or external due-diligence request.
Decisions filed in the right sequence
Corporate changes should show the instruction, approval, effective date, submission and updated record as one connected trail. This makes the decision easier to evidence to banks, auditors, investors and future directors.
No deadline surprises
A useful calendar contains internal preparation and approval dates, not only the final statutory deadline. Management receives enough notice to resolve missing information and understands which event-driven actions cannot wait for the annual review.
Service enquiry
Get a written scope for this service
Share the key requirement below. We will use it to prepare the next practical step, not a generic sales response.
Common questions
Before you get started
Short answers to the practical questions businesses usually ask before choosing this service.
Does every Hong Kong company need a company secretary?
Hong Kong companies must appoint a company secretary in accordance with the applicable requirements. The role is different from a personal or administrative secretary.
What is normally included in company secretarial support?
The HK$2,520 annual Standard service covers acting as the named company secretary, maintaining statutory records within the standard appointment and preparing the NAR1 annual return. The HK$105 NAR1 government fee, HK$2,350 Business Registration government fee, additional filings and corporate changes are separate.
Is a company secretary the same as a registered address?
No. Company secretary and registered address are separate requirements, although a provider may offer both services together.
Can I change company secretary providers?
Yes. A proper handover should include statutory records, outstanding deadlines, filed forms and clear confirmation of the outgoing and incoming appointments.